Only students who are presently enrolled in American Montessori Academy are eligible for the Kidztime Program.

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Required Documentation for Admission

1. Emergency Card (Filled out entirely)

2. Schedule – signed and filled out

3. Signed Contract

4. Signed Signature Page

5. $50 Registration fee paid via PaySchools (formerly EZ Pay), cash or money order (CC accepted at in person registration)

2025-2026 Kidztime Registration Packet

Kidztime Emergency Card

***Download BOTH forms to your computer as a PDF. You can type right into the form and email them to Meagan Scott at mscott@teach.americanmontessori.net

Schedules and Schedule Changes:

• ONLY consistent weekly schedules will be permitted (schedules cannot change from week to week). Special schedules for families (i.e. every other week or monthly schedules) are no longer permitted.
• Families will not be able to add or remove individual days from week to week
• Schedule changes REQUIRE a 2 week notice and it cannot be changed again for another 30 days. Schedule changes are NOT guaranteed as they are based on schedule availability. Please contact the Kidztime Coordinator to change your child’s schedule in writing if needed. The first schedule change is free; additional schedule changes are a $40 charge, added to the Brightwheel account.

Morning Kidztime is 6:30am – 7:30am (Upper); 7:00am - 8:15am (Lower – K/1); 7:00am – 7:45am (GSRP Preschool); 7:00am - 8:15am (Tuition Preschool)

Afternoon Kidztime is 3:40pm - 6:00pm (Upper); 4:10pm - 6:00pm (Lower – K/1); 3:30pm – 6:00pm (GSRP and Tuition Preschool)

Early Dismissal Friday Kidztime is 1:40pm - 6:00pm (Upper); 2:10pm - 6:00pm (Lower - K/1); 1:00pm - 6:00pm (Tuition Preschool)

The latchkey program is licensed until 6:00pm. Late charges will be incurred for every minute a child remains past 6:00 pm according to the clock in the Kidztime room. The late charges are $1/minute. The late charges will be due immediately, exact cash, CC or Pay Schools (formerly EZPay), when you arrive to pick up.

Your child may not return to Kidztime until those charges are paid in FULL. Any child(ren) left past 6:00pm more than 3 times could be subject to withdrawal from the Kidztime program and unable to attend for the remainder of that school year at the discretion of the Kidztime administration. Please be sure to have a backup plan in case of emergencies or if you are unable to pick up on time.

A non-refundable registration fee of $50 per family is due at the time of registration to ensure that a spot is held for your child. Spots will not be held if the paperwork is not filled out in its entirety, or if the registration fee is not paid. Fees will be accepted by EZPay (at time of registration) or cash/Money Order.

Tuition is a flat rate of $10.00 per day for Morning Kidztime, $15.00 per day for Afternoon Kidztime, and $20.00 for Early Release Friday Afternoon Kidztime. (There is a discounted rate for siblings, please speak with the coordinator for details.)

NEW for the 2025-2026 school year - AUTOPAY is required for all families.

We use the Brightwheel app for check-in, checkout, and billing. This is a free app that will need to be downloaded. Failure to sign your child in or out daily could result in your child being withdrawn from the Kidztime program.

Tuition is billed weekly, according to the schedule on file. Charges will be posted and invoices emailed every Monday to the email on file. Payments are due the Friday before the week of services. Any balance not paid (due to failed payments) by the Saturday morning at 8:00am, will receive a DAILY late fee of $5.00 added on their account until payment is received. After the 5th day of nonpayment, your child will not be permitted to attend Kidztime until FULL payment (plus late fees) is received. *After 5 late payments, families may be withdrawn from the program permanently.

Past Due Balances - Any and ALL past due balances could result in students not being permitted to attend school events, field trips, dances, sports, etc. Report cards will be held until full payment is made. A student may be withdrawn from the Kidztime program if child care fees are not paid.

All final payments must be paid in full by June 1st, no exceptions. Any account not paid in full by June 1st will result in no Kidztime services for the remainder of the year and will risk losing Kidztime services the following year. In addition, any outstanding balances at the end of the school year will result in your child’s report card being held until full payment (plus late fees) is paid.

DHS - If your family qualifies for financial assistance through DHS, please contact the Kidztime Coordinator, Meagan Scott at mscott@teach.americanmontessori.net

Refunds: We do NOT offer refunds of ANY kind, including, but not limited to, snow days, emergency closures, student absences (excused or unexcused), etc.****

Morning: Arrival begins at 6:30 am (Upper), 7:00 am (Lower and Preschool). Activities are child directed centers based in STEAM activities, such as dramatic play, building, games, puzzles, etc.

Afternoon: Arrival at Upper is 3:40pm (1:40pm on Fridays), Lower is 4:10pm (2:10pm on Fridays), and Preschool is 3:30pm (1:00pm on Fridays). Then attendance, snack (not provided by school), reading time, play outside (weather permitting) or stations inside, group activity (game or craft), and then clean-up. All students must be picked up by 6:00pm.

NEW for the 2025-2026 school year:

Students not picked up by the end of their dismissal window will NOT be sent into Kidztime; they will remain at the front office with a staff member until someone arrives.

There is a 10 minute grace period that begins at the conclusion of the dismissal window. Please note that the grace period is NOT meant for everyday use. If you are consistently picking your child up within this grace period, this option could be removed and you may be required to pay the drop in fee, moving forward, immediately at the conclusion of the dismissal window.

Dropins into Kidztime due to late pickup (AM and PM) are ONLY permitted on an EMERGENCY basis. We do not allow regular dropins to occur, so if before or after school care is needed, you must sign up for our Kidztime Latchkey program. In the case of an emergency, you MUST email the Kidztime coordinator to receive approval PRIOR to your child being permitted to attend. It is imperative that we have an accurate schedule of students attending each day to ensure the utmost safety of all students as well as maintain our license ratio. Drop-ins occurring more than twice will result in a requirement to register for regular Kidztime usage, which requires a weekly schedule and prepayment.

All students remaining after the established dismissal times (listed below) will be charged the drop in fee ($15.00 for AM, $20 for PM, and $25.00 for Friday PM). Parents will be contacted and IMMEDIATE pickup is required. Payments will be due upon pickup; EZ Pay, exact cash or credit card is accepted. Please note that payment is still expected if someone other than the parent is picking up the child.

Upper Campus dismissal from 3:20pm until 3:40pm (1:40pm on Fridays)

Lower Campus (K-1) dismissal from 3:50pm until 4:10pm (2:10pm on Fridays)

Preschool dismissal from 3:00pm until 3:30pm (12:45-1:00pm on Fridays for Tuition Preschool; 1:00-1:15pm for GSRP Preschool)

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Late Charges:

The latchkey program is licensed until 6:00pm. Late charges will be incurred for every minute a child remains past 6:00pm according to the clock in the Kidztime room. Around 5:45pm, the Kidztime staff will begin calling contacts listed on the emergency form until someone is reached. The late charges will be due immediately, cash or CC only, when you arrive to pick up your child. Your child may not return to Kidztime until those charges are paid.

Any child left past 6:00pm more than five times will no longer be able to attend Kidztime that school year. Please be sure to have a backup plan in case of emergencies or if you are unable to pick up on time. If we are unable to contact anyone whose name appears on the emergency form by 6:30 pm, we must contact the police department. PLEASE MAKE SURE EMERGENCY CARDS ARE KEPT UP TO DATE!!

Past Due Balance Policy:

All balances are required to be paid in full at the time of dropoff or pick up for all drop ins (which must be approved by the Kidztime Coordinator prior to the drop in). If payment is not made immediately, students will not be permitted to attend school events during or after school, field trips, dances, or participate in sports. Report cards will also be held until the full balance is paid.

A written statement given to the Kidztime Latchkey Coordinator, giving at least two-week notice, by parent or legal guardian, is required to withdraw student(s) from the program. If notice is not given two weeks prior to the start of a new month, the parent will still be responsible to pay the current balance. Please note that once a student is withdrawn for a month of Kidztime, you must re-enroll your child for any future months, as well as pay an additional $40.00 registration fee. There is no guarantee that there will be availability the following month for the dates and times requested.

AMA reserves the right to exercise immediate withdrawal of any student or individual if it is deemed that such person(s) fails to abide by the rules established for the program. Written notice will be sent to the parent or legal guardian explaining reasons for withdrawal.

*Every Friday will be an early release day. Dismissal times are listed below:

• Upper Campus dismissal from 1:15pm until 1:40pm - charges begin at 1:45pm
• Lower Campus (K-1) dismissal from 1:45pm until 2:10pm – charges begin at 2:15pm
• Tuition Preschool dismissal from 12:45pm until 1:00pm - charges begin at 1:05pm
• GSRP Preschool dismissal from 1:00pm until 1:15pm - charges begin at 1:20pm

Kidztime follows the same discipline and behavior policy as AMA. Please see the parent handbook for more information on the discipline policy. Students are expected to follow the expectations given by staff. If expectations are not followed, a consequence will be given. If a referral is made to Administration, a student will risk suspension from Kidztime.

After two suspensions, a student may not be allowed back into Kidztime Program for the remainder of the school year.